How to Send Email Notifications when a Google Form is Submitted

Google Forms is a powerful tool for collecting information, whether it's for surveys, event registrations, or feedback. However, one common challenge many users face is the inability to receive immediate notifications when a form is submitted. That's where Form Mailer, our newly developed plugin for Google Forms on the Google Workspace marketplace, comes in handy.

In this article, we'll guide you through the steps to send email notifications when a Google Form is submitted using Form Mailer. We'll also explore how you can use the plugin's advanced conditional logic to customize notifications based on specific responses.

Why Use Form Mailer?

Form Mailer enhances the functionality of Google Forms by allowing users to:

• Receive Instant Email Notifications: Get notified immediately when someone submits a form, ensuring you don't miss important responses.

• Customize Notification Emails: Tailor the content of your email notifications with personalized messages and details from form responses.

• Implement Conditional Logic: Set up rules to send different email notifications based on the responses given by the user.

• Streamline Workflow: Improve your workflow by automatically routing information to the right people at the right time.

Getting Started with Form Mailer

To start using Form Mailer, follow these simple steps:

Step 1: Install Form Mailer

1. Install the Plugin: Click on the link to Install Form Mailer

Step 2: Set Up Your Google Form

1. Create a New Form: Open Google Forms and create a new form or open an existing one that you want to use.

2. Design Your Form: Add questions, images, and other elements as needed to collect the information you require.

Step 3: Configure Email Notifications

1. Open Form Mailer: Once your form is ready, click on the Form Mailer icon in the add-ons menu.

2. Set Up Email Notifications:

   • Add Recipients: Enter the email addresses that should receive notifications when the form is submitted.

   • Customize Email Content: Use form fields to personalize your email content. For example, you can include the respondent's name, email, or other specific responses in the notification.

   • Add Subject and Message: Define the subject line and message body for your notification emails.

Step 4: Implement Conditional Logic

1. Define Conditions: Use Form Mailer's intuitive interface to set up conditions for sending notifications. For example, if a respondent selects a specific option, you can send a tailored notification to a designated email address.

2. Test Your Conditions: Before going live, make sure to test your conditions to ensure they work as expected.

Step 5: Go Live

1. Activate Notifications: Once you are satisfied with your settings, activate the email notifications.

2. Monitor Submissions: As responses come in, you will receive instant email notifications based on your configurations.

Benefits of Using Form Mailer

By using Form Mailer, you can enhance your form-handling process significantly:

• Improved Response Time: By receiving instant notifications, you can respond to submissions faster and more efficiently.

• Targeted Communication: With conditional logic, ensure that your communications are relevant and personalized, which can improve engagement and satisfaction.

• Automated Workflow: Reduce manual effort by automating the notification process, allowing you to focus on more important tasks.

Conclusion

Form Mailer is an essential tool for anyone who uses Google Forms and wants to streamline their notification process. With its user-friendly interface and powerful features, you can ensure you never miss an important form submission again.

Try Form Mailer today and experience the convenience of automated email notifications and conditional logic. Visit the Google Workspace Marketplace to install Form Mailer and take your Google Forms to the next level.